1,000 hours of time saving for Swansea Bay University Health Board
6,000+
asset survey images reviewed
35%
asset analysis time savings
The challenge
Swansea Bay University Health Board is preparing for a PFI contract expiry in May 2030. As part of the handback process, a building survey produced 6,381 images of building components potentially not meeting Condition B under the contract.
Each image required comparison against two documents: the PFI contract and the 2004 Estate Code valid at the time of contract. Without specialist tooling, each assessment takes approximately 10 minutes and requires the reviewer to manually cross-reference the image against both. This creates a risk of contractor disputes, with no shared evidence base or objective reasoning to resolve differing interpretations.
Over 6,000 condition assessments requiring cross-reference against two contracts
Potential for contractor disputes with no shared evidence base or objective reasoning
Generic AI tools unable to reliably interpret specialist PFI and estate code language
The solution
The team configured a CompliMind specialist with the PFI contract and 2004 Estate Code. Condition monitoring images were uploaded directly. The platform grades each image against both documents, cites the specific clause it draws from, and produces a conclusion of Condition B, C, D, or E with a written justification and traceable reference. This approach provided a clear, auditable record for every assessment, creating a shared evidence base that supports consistent interpretation and constructive discussion between all parties.
The result
A collaborative review of 100 initial images with the contractor established a clear standard. This led to a jointly developed programme for 6,500 jobs, with each item agreed through an open, solution-focused process. With comprehensive condition monitoring, all parties reassessed the original scope, resulting in a mutually agreed hospital redecoration programme for consistent, sustainable standards.
Up to 1,000 hours of manual assessment completed in minutes
Collaborative move to a jointly developed hospital redecoration programme
PFI expiry team progressing in line with roadmap, validated by NISTA audit
“CompliMind cuts hundreds of hours of manual work. Its speed and consistent analysis let us focus on important decision-making rather than reviewing contract documentation.”
Rob Neal, PFI Handback Senior Project Manager, Swansea Bay University Health Board