Safety governance

Run every safety group from one live record.

Safety groups, actions, documents, training, audits and dashboards in one place, so every owner, deadline and piece of evidence can be found and trusted.

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Safety governance

Safety groups, technical groups and committees

Safety groups

18 groups

Actions

200 open

Documents

142 controlled

Training

58 gaps

Audits

12 this year

Dashboards

6 live

CompliMind AI

Specialised agents, reviewed by your team

Regulatory intelligence

Document review

Drafting

Action extraction

Evidence review

Condition grading

Frameworks & returns

What you assess against and submit

PAM

NHSE submission

ERIC

Annual return

PLACE

National return

DMA

Board position

H&S register

Board position

PFI handback

Handback pack

Safety group/committee management

Meeting cycles and agendas in one place.

Safety group/committee management

Action tracking

Every action owned, traced and evidenced.

Action tracking

Document hub

Version-controlled and linked to guidance.

Document hub

Training and competency

Qualifications, appointments and renewals.

Training and competency

Audits/inspections

Every audit, from plan to closure.

Audits/inspections

Assurance/operational dashboards

The whole estate at a glance.

Assurance/operational dashboards

Safety group/committee management

Every safety group, one live view.

Run every safety group from one live record, from meetings to evidenced closure.

Meetings and minutes. Agendas and minutes drafted, with actions extracted and triangulated against existing action log.

Actions tracked to closure. Every action has an owner, a due date and an escalation route and is closed with evidence.

AE audits and reporting. Statutory documents, audits and inspections, competency requirements, with board-ready reports.

Which NHS estates safety groups can CompliMind support?

How does CompliMind manage safety group meetings and actions?

How can we demonstrate that a safety group action has been closed?

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Safety groups

All groups

Name

Next meeting

Actions

Water safety

14 Oct

3 open

Ventilation

21 Oct

All closed

Fire safety

4 Nov

5 open

Electrical

11 Nov

2 open

Medical gases

18 Nov

1 open

Catering

25 Nov

2 open

Cleaning

2 Dec

All closed

Portering

9 Dec

1 open

Reminder drafted for 14 Oct

Water safety group · 3 open actions

Review

Minutes drafted

Ventilation · 4 actions extracted

Review

Non-compliance detected

Fire safety · FRA overdue

Review

Safety groups

All groups

Name

Next meeting

Actions

Water safety

14 Oct

3 open

Ventilation

21 Oct

All closed

Fire safety

4 Nov

5 open

Electrical

11 Nov

2 open

Medical gases

18 Nov

1 open

Catering

25 Nov

2 open

Cleaning

2 Dec

All closed

Portering

9 Dec

1 open

Reminder drafted for 14 Oct

Water safety group · 3 open actions

Review

Minutes drafted

Ventilation · 4 actions extracted

Review

Non-compliance detected

Fire safety · FRA overdue

Review

Action Hub

28 open

Replace failed TMV, Ward 7 sluice

Evidence added

Triggered by

AE(W) audit 2026 · Finding 4

TMV failed 43°C temperature test

Nadia Ahmed

Due 14 Nov

Water Safety Group

Actions from every source

Flush little-used outlets, Block C

Meeting minutes · Water Safety Group, 14 Oct

Assigned

Repair fire door closer, Level 2

Risk assessment · Fire RA Block B, risk R-12

Overdue

Upload MGPS permit-to-work records

PAM · Safety (hard FM), question 3.2

Ready for approval

6 actions extracted

AE(W) audit · ready to assign

Review

Overdue action detected

Fire door closer, Level 2

Review

Action tracking

Every action, owned and evidenced.

Give every action an owner, deadline and clear evidence of closure.

Every source, one tracker. Audits, minutes, action logs, PAM and risk assessments.

Traced to the trigger. Each action stays linked to the gap or risk that created it.

Closed with evidence. Closure evidence held against the action, ready for audit.

How does CompliMind track compliance actions?

Can actions remain linked to documents and safety groups?

What evidence is retained when an action is closed?

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Document hub

Every document current and audit-ready.

Keep policies, certificates and compliance documents current and audit-ready.

Version control. Every policy and SOP keeps its full version history.

Linked to guidance. Each document shows the HTMs and regulations it complies with.

Self-triggering reviews. Guidance updates and moved review dates alert owners, actions and groups.

Can CompliMind review policies and SOPs against current guidance?

Which documents can estates teams manage in CompliMind?

How does CompliMind support document control and auditability?

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Document hub

142 documents

Waste Management Policy

v4.2

Current

Complies with

HTM 07-01

HTM 00

v4.2 approved 12 Mar 2026 by J. Patel · v4.1 superseded

Medical Gas Policy

v3.0

Review required

Complies with

HTM 02-01 Part A

HTM 02-01 Part B

Water Safety Plan

v2.1

Expired

Complies with

HTM 04-01

ACoP L8

Policy review drafted

HTM 02-01 changed · 3 clauses

Review

Non-compliance detected

Water Safety Plan · overdue

Review

Document hub

142 documents

Waste Management Policy

v4.2

Current

Complies with

HTM 07-01

HTM 00

v4.2 approved 12 Mar 2026 by J. Patel · v4.1 superseded

Medical Gas Policy

v3.0

Review required

Complies with

HTM 02-01 A

HTM 02-01 B

Water Safety Plan

v2.1

Expired

Complies with

HTM 04-01

ACoP L8

Policy review drafted

HTM 02-01 changed · 3 clauses

Review

Non-compliance detected

Water Safety Plan · overdue

Review

Competency matrix

Main Building

Person

Water

Vent

Elec

MGPS

Nadia Ahmed

Estates engineer

Michael Carter

Electrical lead

Fatima Chen

Maintenance tech

Harry Grant

Medical gas engineer

Appointed, in date

Renewal due

Lapsed

Renewal reminder drafted

Michael Carter · AP(Elec) 30 Nov

Review

No in-date AP(MGPS)

Harry Grant · lapsed 2 Oct

Review

Training and competency

The right people, qualified for the work.

Track qualifications, appointments and renewals so the right people are in place.

Appointments by group. DP, AP, CP, AE and other appointments held against each safety group.

Renewals ahead of time. Expiring training and missing appointment letters flagged before they become gaps.

Accountable sign-off. Competence confirmed by qualified people. CompliMind holds the evidence.

How can NHS estates teams manage training and competency records?

Can CompliMind track AP, CP and other compliance appointments?

Does CompliMind decide whether someone is competent?

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Audits/inspections

Coming soon

Every audit, from plan to closure.

Plan, run and record compliance audits, with every finding converted into an owned action and closure evidence.

Audit schedule. See which audits and inspections are current, overdue or due next month, by group and discipline.

Built for external auditors. Auditors, such as AEs can complete the pre-audit questionnaires directly in CompliMind.

Run audits, act on findings. Record findings against the relevant question set as you go. Every finding gets an owner, a deadline and closure evidence, linked back to the audit.

Which audits will the module support?

Can Authorising Engineers use it?

Does CompliMind replace the auditor’s judgement?

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Ventilation AE audit

Main Theatres

16 of 24 questions answered

Started 9:40

Annual theatre verification complete

Q6 · HTM 03-01 report checked

Pass

Theatre air change rates within limits

Q7 · 2 readings below design

Fail

AHU inspection records up to date

Q8 · 2 of 6 AHUs missing records

Observation

Finding → action

Q7 · Air change rates

Action · NA · 14 Nov

Closure evidence

Non-compliance detected

Air changes · 2 readings low

Review

Records request drafted

AHU records · 4 of 6 missing

Review

Building Assurance Centre

Customise

Water Safety Group

Compliance

Operational

Performance

Water Safety · Overall assurance

Moderate

Improved

vs last month

Feb

Mar

Apr

May

Jun

Jul

Statutory PPM completion

75%

Limited

−16%

vs last month

Statutory roles fully evidenced

90%

Substantial

+15%

vs last month

Remedial actions overdue

Moderate

vs last month

Add a metric from any input

CAFM

BMS

Excel

SharePoint

Photos

Manual

Board summary drafted

Water safety · improving

Review

Overdue actions rising

5 remedial actions, up 1

Review

Building Assurance Centre

Customise

Water Safety Group

Compliance

Operational

Performance

Water Safety · Overall assurance

Moderate

Improved

vs last month

Feb

Mar

Apr

May

Jun

Jul

Statutory PPM completion

75%

Limited

−16%

vs last month

Statutory roles fully evidenced

90%

Substantial

+15%

vs last month

Remedial actions overdue

Moderate

vs last month

Add a metric from any input

CAFM

BMS

Excel

SharePoint

Photos

Manual

Board summary drafted

Water safety · improving

Review

Overdue actions rising

5 remedial actions, up 1

Review

Assurance/operational dashboards

See the whole estate at a glance.

Bring evidence, risks and actions into one live, board-ready assurance view.

Built for each safety group. Customise the view and the metrics each group holds.

Any input. Feeds from CAFM, BMS, Excel, SharePoint, photos or manual entry.

Traced to evidence. Every indicator opens the records behind it.

What do CompliMind assurance dashboards show?

How are assurance indicators connected to underlying evidence?

Can CompliMind produce board-ready reports?

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Ready to see it on your estate?

Book a demo and we will show you how CompliMind works with your own documents, safety groups and evidence.

Book a demo

Ready to see it on your estate?

Book a demo and we will show you how CompliMind works with your own documents, safety groups and evidence.

Book a demo